Document on the appointment of a responsible person. Order - a sample design

In the course of organizing the work of an enterprise or organization, it becomes necessary to entrust the control of the performance of certain works to a specific employee and formalize this with an appropriate act. There is no specially established sample order for the appointment of responsible persons. Each enterprise has the opportunity to independently develop orders of this nature.

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Who assigns responsibility?

Persons regulating the functioning of labor activity in an enterprise or organization are appointed directly head or head of a separate structure. The draft administrative act is recruited by the secretary or personnel inspector. After the preparation of the draft document, the latter is transferred to the management or to the person authorized to sign such papers.

To appoint a responsible person means assign obligations to perform some tasks on subordinates, otherwise the head will be responsible for a certain area of ​​activity.

List of areas for which employees are responsible:

• office work;
• organization of education and training;
• Industrial Safety;
• the state of the territory;
• metrological verifications;
• Fire safety;
• production culture;
• ecology;
• material values;
• conducting an inventory;
• civil defense;
• maintenance of machine equipment;
• PC maintenance;
• conducting special evaluation working conditions.
• other areas based on the activities of this organization.

The act of liability of persons, for example, for conducting briefings or for safe work performance lifting mechanisms or another direction has its own structure, which indicates:

1. Full name of the organization, including locality where the business is located.
2. An order to appoint a person responsible for any direction provides for the date and number of the document.
3. B indicates the purpose of issuing a regulatory document with references to regulatory documents.
4. The main content of the document.
5. Signature of the head and signatures of employees.

Each organization has its own rules.

How to make an order

The draft order on the appointment of responsible persons is prepared by the head or authorized person who is entrusted with these obligations. Before assigning duties to employees or a responsible person, it is necessary to clearly understand how to draw up a document correctly so that no points are missed.

Filling rules:

1. Initially, it should be foreseen that the order on the appointment of responsible persons must match the pattern specified in the regulation on office work.
2. The order to appoint a responsible person must first be worked out, that is, to study all the norms and rules of industrial safety and labor protection, ecology and other areas. Next, you need to analyze what areas employees should be responsible for.
3. The order to appoint the head of the division is issued at the initiative of the general director.
4. It is recommended to draw up an order on the appointment of employees, based on the types of responsibility assigned: full or limited, collective or individual.

Attention! The list of responsible persons of the organization can be issued by a separate order for the unit.

You can learn how to draw up an order to appoint a responsible employee or person from the ConsultantPlus system.

Order structure

A sample order for the appointment of responsible persons is not established by the standards, but it is recommended to draw it up, adhering to the form established by the rules of office work:

1. In the upper part, that is, in the header, you must write the name of the organization, as well as indicate the form of ownership.
2. Under the name of the organization, the topic is indicated, for example, this is an order to appoint a head for personnel work.
3. Further prescribed links to the main regulatory documents federal, regional or internal nature, according to which an administrative act is issued on the assignment of obligations.
4. After the introductory part, the essence of the document is stated, directions and persons who are responsible for their provision are prescribed.
5. The act is signed by the head of the department or the employer.
6. After the order is given for familiarization to the employees participating in the work.

The issuance of an administrative act does not cancel the briefings with managers.

The order on the appointment of employees has the same legal force as the order. But there is some difference between these two documents, namely, the order is narrow in nature, applied to a specific object or person, and the order on the appointment of a responsible person covers the main areas.

An example of an order of appointment

An example of an order to appoint a responsible person is proposed as follows:

Order on the appointment of a new project manager after signing CEO registered in the office and is given for familiarization to the persons involved in its execution.

Important! When choosing responsible persons for labor protection, industrial or environmental safety, take into account the fact that the knowledge of managers was tested according to the relevant rules.

Useful video: a sample order for the appointment of a director

Regulatory documents, especially orders for the appointment of a person responsible for the safe performance of work, are checked by regulatory authorities and can serve to some extent as protection in the event of incidents or emergencies.

Issues of personnel reliability and responsibility in the performance of official duties- perhaps the most important components of the success of any enterprise. That is why the employer, in order to organize the production of a product and at the same time receive maximum profit, must clearly define the scope of responsibility of employees. The appointment of responsible persons for a particular area of ​​work allows you to streamline the processes of labor and production, but the most significant is material liability(MO). About it, aspects of its design and implementation will be discussed in our article.

Financial responsibility in the enterprise

This term means an employee's duty to make amends if he is responsible for the use or storage of tangible or monetary assets. Designate the scope of responsibility of employees by concluding agreements on MO. But first, the employer will have to issue an order to appoint a financially responsible person (MOL). It will become a document approving the introduction of MO and regulating the duties of an employee.

This is an internal company document, it does not apply to orders on personnel and personnel matters. The form of the order on MO is dictated by the specifics of production, the situation that specifies its name, and the actual type of responsibility. It can be individual, collective, limited and complete. We will consider the features of drawing up an order to appoint a financially responsible person and other aspects related to the MO.

Liability notice

There is no established form of the MO order. It is compiled arbitrarily, but with filling in all the necessary details, such as:

• Company name and address;
• Date of compilation and number of the document;
• Full name of the head or person authorized to create the order;
• Preamble indicating the purpose of issuing the order and legal justification;
• List of duties of employees;
• executive visa;
• signatures of the employees on whose responsibility the order is issued.

Order on material liability of an employee (sample 2017)

An order to appoint a responsible person in the field of monitoring the safety of the MC may look like the one below. In reality, most often such orders are issued when registering employees for positions, cashiers, storekeepers, and sellers.

The list of positions of employees with whom it is necessary to conclude agreements on full MO for trusted property is given in Appendix No. 1 to the Decree of the Ministry of Labor of December 31, 2002 No. 85.

However, the order on full liability, the sample of which is given above, will be invalid if the company administration does not conclude a MO agreement with the employee, or fix this condition in the employment contract when hiring).

Change of financially responsible person

In the course of the company's activities, the change of the MOL (as a result of dismissal or transfer to another position) is a regular event that requires re-registration of documents. The departure of a person burdened with a full MO is accompanied by a mandatory inventory of goods and materials or Money, i.e., those assets for which the employee was responsible (clause 27 of the PBU of July 29, 1998 No. 34n) and the subsequent transfer of values ​​​​under the report to a new employee. Conducting an inventory due to a change in the MOL is initiated by the head by issuing an order (form No. INV-22).

The inventory is carried out on a commission basis, its results are drawn up with an inventory list (f. No. INV-1, INV-3) in 3 copies (one for the transmitting and receiving MC parties and one for accounting for further processing). If there are no discrepancies between the actual availability of valuables and accounting balances, then the manager issues an order to change the financially responsible person. Sample document:

Order on bringing to liability

The presence of a contract on MO is the basis for compensation for the damage caused to the employer. It is important that this damage be real, for example, a lack of MC in the pantry or money in the cash register. Lost profits cannot act as damages.

Finding shortages is a classic example of holding MOTs accountable. In such a case, we can talk about the full compensation of the damage by the employee, since he agreed with the responsibility in full, signing the contract on MO. Full liability is also provided for employees who have caused damage if they have done so:

• intentionally and knowingly;
• being in a state of intoxication;
• disclosing trade secrets.

There is also a partial responsibility of the employee. In these cases, the employer will be satisfied with the recovery of a share of the damage in the amount of the average monthly earnings.

It is possible to involve an employee in compensation for damages in full or in part only if his guilt is proven. To do this, the employer will need to:

• check the property, establish the extent of damage;
• appoint a commission that will conduct an internal investigation;
• receive explanations (written) from the employee;
• determine the amount of damage.

Based on the conclusions of the commission and the amount of harm caused to the company, the manager issues an order to hold the employee liable. We offer approximate form, relevant for 2017:

So, the order on the imposition of liability, the sample of which we presented, is a confirmation of the employer's conviction that the employee is guilty and is based on the actual circumstances - the results of the investigation. The absence of documentary evidence of what happened is a reason to appeal against the actions of the employer.

Tell me how to correctly formulate an order on the appointment of several responsible persons in different areas of activity. Appoint a responsible person: 1) Full name, position - for ... 2) Full name, position - for ... or Appoint responsible persons: 1) Full name, position - for ... 2) Full name, position - for ...

Answer

To solve the operational tasks of the organization, as well as the distribution of responsibility for various areas of activity, it is necessary to formally assign duties to employees or structural units. In some cases, the appointment of responsible persons is regulated by law or other normative documents, for example, the appointment of a person responsible for organizing the processing of personal data, or a person responsible for maintaining work books and etc.

The assignment of duties is usually fixed in the administrative document of the organization: order, order, instruction, etc. At the same time, the administrative document can be issued only for the purpose of appointing responsible persons, or be comprehensive and relate general issues regulation of this or that activity, and, accordingly, contain a separate administrative item on the appointment of those responsible. For example: the order "On the appointment of those responsible for fire safety"Or the order" On the organization of fire safety measures in the organization.

Administrative documents it is advisable to prepare on one issue, or on related issues. An order can appoint either one responsible or several. At the same time, several responsible persons may be assigned general duties, or personal ones. In the practice of office work, organizations issue an order to appoint persons responsible for different areas of activity, if this is done as part of a general redistribution of duties.

In the case of appointing several responsible persons, it is advisable to indicate information about each in a separate paragraph or subparagraph of the order. Such a construction of the text, with the inclusion of enumerations, homogeneous members of the sentence, is one of the required elements official-business style of the language. As a rule, the listing available in the text is combined with a generalizing word.

Recall that the generalizing word means more general concept in relation to what is indicated homogeneous members proposals, in our case, this is a list of responsible persons. The generalizing word is the same member of the sentence as the homogeneous members, and must be consistent with the homogeneous members of the sentence in the case, and must also be indicated in plural if it's a noun.

As for the correct wording of the text of the order on the appointment of several responsible persons, the following options are possible:

1. After the command word “I ORDER”, an independent clause begins with a generalizing word - “Assign:”, and then the distribution of powers is indicated, which begins with the position and last name of the employee, for example:

I ORDER:

1. Assign:
   1. Head of Department 1 Petrov I.I. — responsible for fire safety in the main building;
   2. Labor protection engineer Sidorov P.A. — responsible person for interaction with representatives of the Ministry of Emergency Situations during scheduled and unscheduled inspections.

1. After the command word “I ORDER”, an independent clause begins with the words “Appoint responsible persons:” and then the distribution of powers is indicated, which begins with a functional / duty, for example:

I ORDER:

1. Appoint responsible persons:
   1. For fire safety in the main building - Head of Department 1 Petrov I.I.;
   2. For the evacuation of workers in the event of a fire in the main building - labor protection engineer Sidorov P.A.

Please note that in the text the position is preferably indicated before the last name, and in accordance with GOST R 7.0.97-2016 “System of standards for information, librarianship and publishing. Organizational and administrative documentation. Requirements for paperwork” in the “Text” attribute, the initials should be indicated after the official’s surname.

The presented options for the presentation of the text of the order are advisory. Each organization establishes the structure and content of internal administrative documents independently.

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• employees have reached the age of 18;
• they directly serve or use monetary, commodity values ​​or other property;
• lists of jobs and categories of such workers are provided for by the Decree of the Ministry of Labor of December 31, 2002 No. 85.

It must be borne in mind that the conclusion of such contracts is the right, and not the obligation of the employer. At the same time, it is generally impossible to recover full damages from employees who meet the above conditions, but with whom liability agreements have not been concluded.

An order for a materially responsible person, a sample of which the organization can develop itself, is not a mandatory document. However, it often precedes the direct conclusion of liability agreements. The order on the appointment of a financially responsible person (we will give a sample below) usually contains a list of positions and even specific full names. employees with whom such contracts are to be concluded, the need to conclude contracts on full liability is justified, the date from which full liability will be assigned to employees is indicated. The order is transmitted for familiarization to financially responsible persons to whom it applies. For an order to change the financially responsible person, a similar sample can be used.

Order on the imposition of liability: sample

We give a sample of 2017 for the order on the liability of the employee.

Full liability statement:

Material liability in the sphere of labor applies to one or the other side of the employment contract, and this applies equally to both employees and employers. Responsible person among employees appointed by order issued by the head freeform or pattern.

Dear readers! Our articles talk about typical ways legal issues, but each case is unique.

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Legislative regulation

For a complete understanding of the essence of mat. responsibility, let's analyze what it is in general - a financially responsible person?

Financially Responsible Persons (MOL)- employees who are financially responsible for the property of the enterprise entrusted to them. That is, in case of damage to property, such employees will reimburse its cost.

Full liability (MO)(according to Chapter 39 of the Labor Code of the Russian Federation) occurs only when it comes to:

• on authorized persons who have material liability imposed on them under federal law initially;
• O identifying missing values, which were entrusted to the employee by agreement or by any one-time documents;
• on the intentional infliction by an employee, or when in a state of intoxication property damage;
• about illegal offenses, as a result of which damage to the property of the employer;
• on property damage resulting from improper execution MOL, or complete failure by him to fulfill his direct duties;
• about disclosure sensitive and protected information.

MO is assigned to the employee by the relevant order.

For some positions from the start the state imposes liability. These include the positions of senior persons in the enterprise: the chief accountant, the director of the enterprise, as well as all his deputies.

In this case, in accordance with Article 277 of the Labor Code of the Russian Federation, the head of the organization must be responsible for any material and property damage, if it was caused to his organization.

The condition for a complete MO should be fixed separate agreement(Labor Code of Russia) and is reflected in as one of necessary conditions. This is done so that the employer subsequently is sure that he can legally recover from his subordinate an amount equivalent to the damage caused.

This process (appointment of MO persons) carried out in accordance with all requirements of the Min. labor, № 85 .

This document spells out who can be a financially responsible person. The list is key factor in making employment contracts with workers.

Order on the appointment of resp. persons carries out immediately two functions:

1. officially approves the authority specific official;
2. consolidates the list property of the enterprise accountable to this person.

At the same time, any There is no standardized form for this document., the template of the document on the appointment of the MOT is currently being drawn up based on all available signed and conducted with this employee labor contracts, agreements and contracts, and based on articles and 244 of the Federal Labor Code.

The form must contain the following information:

• company name, its location and basic information about it;
• registration number and date document;
• Full name gene. directors enterprise, or other person having the authority to issue orders and instructions;
• indication in summary purpose of issuing the order(preamble), also indicated reference to legal act on the basis of which it was issued (for example, the Labor Code);
• essence of the order and signature enterprise manuals;
• signatures of all employees who are affected by the order, indicating that they are familiar with the document.

Sample order for appointment mat. responsible person:

Actions with the mat responsible person

Before accepting a person on staff, with him an agreement is signed o mat. responsibility (although it may be signed later).

The process of changing or dismissing the MO according to own will exactly the same as other employees. It is fully described in chapter 13 of the Labor Code of the Russian Federation.

By law, an employee must apply for resignation for fourteen days. When this period expires, he will be given documents, and will also conduct a cash settlement. According to the law, the dismissal procedure cannot last more than two weeks.

An inventory is a prerequisite for an enterprise, in accordance with the requirement of the Ministry of Finance in order No. 119n. Wherein a document on material assets is transferred to the chief accountant of the enterprise, and if there are no complaints, then he signs.

Dismissal of MOL without inventory is illegal!

Property of the enterprise retiring or changing employee transfers to another employee, usually from the state, which is fixed by an act of transfer, which is signed by the employees of the organization who participated in the inventory. After that, you can quit without any problems.

Order example to replace MOL:

Compensation for damage

If the MO worker, for some reason, causes damage to the property entrusted to him, which leads to specific monetary losses to the employer, then the latter is entitled to claim compensation for this damage. The same applies to shortages if the employee works with values.

You can legally hire an employee two types of liability: limited and full:

Disclaimer

V labor code situations are prescribed when persons can be exempted from mat. responsibility:

1. Management releases the employee from the consequences of his actions because of his professional skills and experience.
2. Damage to property was caused, but it was caused not due to the direct actions of the employee, while he himself acted in accordance with the instructions.
3. Property damage was done to to avoid even more destruction / to save people in an emergency.

Legal practice shows that it is better not to bring the solution of all formal and monetary issues of the management with the MOL to the court, since due to the specifics of such cases, most of them spread over whole years.